Landlord Rent & Expense Tracker

Know exactly what your rentals earn. Be ready for tax time.

A simple spreadsheet that tracks rent, late fees, and expenses for up to 10 units, with categories that follow IRS Schedule E.

Get the tracker, $29See what's inside
Dashboard · Tax Year 2026Sample data
Income
$18,450
Expenses
$7,210
Net
$11,240
IncomeExpenses
JanFebMarAprMayJun
Sample data for illustration only.

Rent payments scattered across texts and bank apps

Receipts you can't find in March

Not sure who's paid and who owes

Everything a small landlord needs

Up to 10 units

Rent, tenant, lease dates, and deposits in one place.

Rent log that does the math

Pick a unit and the amount due fills in; unpaid balances flag in red.

Late fees, tracked

Late fees tracked separately and included in income.

Tax-ready categories

Expense categories following IRS Schedule E line items.

Dashboard

Monthly income vs. expenses, totals by category, and profit per unit. Change the tax year and everything updates.

Built-in checks

Warnings if an entry doesn't match a unit.

How it works

  1. 1

    Add your units

    About 5 minutes.

  2. 2

    Log rent and expenses

    As they happen.

  3. 3

    Open the dashboard

    Whenever you need the numbers.

What's included

One .xlsx workbook that works in Excel and can be opened in Google Sheets. It comes with example rows to show the format.

  • Start Here
    A short guide to get set up
  • Units
    Your properties, tenants, and leases
  • Rent Log
    Payments, balances, and late fees
  • Expenses
    Every cost, by Schedule E category
  • Dashboard
    Your numbers at a glance

Expense categories based on IRS Schedule E

  • Advertising
  • Auto and travel
  • Cleaning and maintenance
  • Commissions
  • Insurance
  • Legal and professional fees
  • Management fees
  • Mortgage interest paid to banks
  • Other interest
  • Repairs
  • Supplies
  • Taxes (property)
  • Utilities
  • Depreciation
  • Other

Landlord Rent & Expense Tracker

$29 one-time

  • Instant download
  • No subscription
  • Works for 1-10 units
Get the tracker, $29
Want to try it first? Get the free sample tab

FAQ

Do I need Excel?

It's an .xlsx file. It opens in Excel and can be imported into Google Sheets.

How many units does it handle?

Up to 10 units.

Is this tax advice?

No. It's a bookkeeping aid. Confirm deductions and depreciation with a tax professional.

How do I get the file?

Instant download after purchase.

What if something doesn't work?

Email hello@getledgerandkey.com.

Can I use it for more than one year?

Yes. Change the Tax Year cell and keep logging.